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Office Manager
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Job Vacancy Details - Expanded View
 Primary Responsibilities : 

EXECUTIVE DUTIES

A sharp mind for coordinating and organizing CEOs schedule and internal team schedule.

Diary management and business travel arrangements

Answering and handling incoming emails and calls in a professional and efficient manner

Organizing internal and external meetings and digital conference via Zoom / Microsoft Teams

Monitor and ensure timely submission of CEO CPD with various actuary bodies.

COACHING ADMINISTRATIVE DUTIES

Assist to update Inhouse Team and Coach profiles for tender submission

Assist to source, select and onboard Coaches

Assist to prepare coaching tenders and proposals

Maintain coaching plans


VENDOR MANAGEMENT DUTIES

Supervise IT Vendor / Finance Vendor / Corporate Secretary / HR Payroll Vendor


FINANCIAL DUTIES

Check Carrots Group of Companies monthly Bank Movement Statements against supplier and sales invoices

Check Quarterly Sales Recognition Report against project invoicing schedule

Preparation of Board Resolutions to support financial transactions


HR DUTIES

Annual review & update of HR SOP / Employee Handbook against Employment Act and Company
  Organisation Chart

Conduct manpower planning exercise and propose recruitment strategy

Prepare Cost & Benefits analysis for job ad placement channels

Update Job Descriptions and place job ads for vacancies available

Update job ads on Company Website and HR recruitment portal

Review applications and arrange candidate test using Speed Exam portal

Arrange interview for Candidates who pass the test

Issuance of offer letter

Onboarding of New Employees

Work with HR vendor to execute exit process for employee cessation

Conduct Annual HR audit with outsourced HR payroll vendor


REQUIREMENTS

Minimum 5 years experience in Office Managerial role

Proficiency in Microsoft Office Words / Excel / Powerpoint and Microsoft Sharepoint

Experience or knowledge of basic financial administration is essential

Highly developed organizational skills

Possess initiative and pro-activeness

Ability to work in a dynamic environment and manage overlapping timelines for key duties

Outstanding verbal and written communication skills

Vacancy is open to SIngaporeans and PR only

If you meet our essential criteria and are looking for a role in a productive team where you can make a real difference, please submit your application to:

http://carrotsalign.com/carrotsconsulting/careers.html

We regret that only selected candidates will be contacted.

Job No. 4
Job will close: 31 Oct 21
Job Location: OFFICE MANAGER
 Primary Responsibilities : 

EXECUTIVE DUTIES

A sharp mind for coordinating and organizing CEOs schedule and internal team schedule.

Diary management and business travel arrangements

Answering and handling incoming emails and calls in a professional and efficient manner

Organizing internal and external meetings and digital conference via Zoom / Microsoft Teams

Monitor and ensure timely submission of CEO CPD with various actuary bodies.

COACHING ADMINISTRATIVE DUTIES

Assist to update Inhouse Team and Coach profiles for tender submission

Assist to source, select and onboard Coaches

Assist to prepare coaching tenders and proposals

Maintain coaching plans


VENDOR MANAGEMENT DUTIES

Supervise IT Vendor / Finance Vendor / Corporate Secretary / HR Payroll Vendor


FINANCIAL DUTIES

Check Carrots Group of Companies monthly Bank Movement Statements against supplier and sales invoices

Check Quarterly Sales Recognition Report against project invoicing schedule

Preparation of Board Resolutions to support financial transactions


HR DUTIES

Annual review & update of HR SOP / Employee Handbook against Employment Act and Company
  Organisation Chart

Conduct manpower planning exercise and propose recruitment strategy

Prepare Cost & Benefits analysis for job ad placement channels

Update Job Descriptions and place job ads for vacancies available

Update job ads on Company Website and HR recruitment portal

Review applications and arrange candidate test using Speed Exam portal

Arrange interview for Candidates who pass the test

Issuance of offer letter

Onboarding of New Employees

Work with HR vendor to execute exit process for employee cessation

Conduct Annual HR audit with outsourced HR payroll vendor


REQUIREMENTS

Minimum 5 years experience in Office Managerial role

Proficiency in Microsoft Office Words / Excel / Powerpoint and Microsoft Sharepoint

Experience or knowledge of basic financial administration is essential

Highly developed organizational skills

Possess initiative and pro-activeness

Ability to work in a dynamic environment and manage overlapping timelines for key duties

Outstanding verbal and written communication skills

Vacancy is open to SIngaporeans and PR only

If you meet our essential criteria and are looking for a role in a productive team where you can make a real difference, please submit your application to:

http://carrotsalign.com/carrotsconsulting/careers.html

We regret that only selected candidates will be contacted.

 
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